Things Alumni, Parents, and Friends of Transylvania Should Know
Athletic Association (NCAA). Transylvania coaches, athletic administrators and staff members are governed by the regulations of the NCAA during competitions and in recruiting prospective student-athletes to the College.
Under NCAA regulations, parents, alumni, friends, and boosters may unknowingly be "representatives of Transylvania's athletic interests" and thus be subject to the same rules and regulations as TU coaches, athletic administrators and staff members.
If violations occur, whether intentional or not, Transylvania University is responsible. Among consequences might be institutional sanctions, competition limitations, and possible loss of student-athlete eligibility. Because ignorance of the rules cannot be used as an excuse, the Department of Physical Education, Athletics & Recreation has prepared this web page as an abbreviated reference to the NCAA regulations governing situations most likely to be encountered by alumni, parents, and friends of Transylvania University athletics. It does not, however, contain all the information available in the NCAA manual. To view a complete copy of the Division III Manual, visit the NCAA web site.
You can avoid potential problems and conflicts by contacting our Associate Athletic Director, Cindy Jacobelli (859-233-8663) before making donations to any Transylvania athletic program, making contact with prospective student-athletes or their parents, or employing any enrolled or prospective student-athletes.
Frequently Asked Questions
Q: What are the basic provisions of the recruiting regulations?
A: In Division III, unlike Division I and II, representatives of athletics interests may make in-person on- or off-campus recruiting contacts with a prospect so long as any off-campus contact occurs AFTER the completion of the prospect's junior year in high school. (NCAA Bylaw 13.01.5.3)
Q: How do I know if I am a booster?
A: Bylaw 13.02.12 describes a booster as any individual who is a member of an institution's athletics booster club, has ever made donations to the club or athletic department, is involved in recruiting prospects or in providing benefits (summer jobs) to enrolled student-athletes, or otherwise involved in promoting the institution's athletics program. Once an individual becomes a booster he or she retains that status forever, even if the person discontinues supporting the athletic programs.
Q: Is Transylvania University responsible for the acts of boosters and booster support groups?
A: Yes, because boosters are governed by the same NCAA rules and regulations as Transylvania University coaches, athletic administrators and staff members.
Q: Can boosters entertain relatives and friends of a prospective student-athlete at any site off-campus?
Q: Can a booster make contact with a prospective student-athlete and his or her legal guardian on an official visit to campus?
A: Yes, in Division III only, but please contact us before making contact with any prospect.
Q: Is it permissible for a booster to transport, pay or arrange for the payments of transportation costs incurred by relatives or friends of a prospective student-athlete to visit the campus or elsewhere?
Q: Is it permissible for a booster to provide cash or the use of an automobile to the prospect or student-host on his or her official visit to campus?
Q: Is it permissible for a booster to employ, or arrange for the employment of, a prospective student-athlete before the completion of the prospect's senior year of high school?
A: No. But bylaw 220.127.116.11 permits an institution to arrange employment for a prospective student-athlete that begins after the prospect's senior year in high school.
Q: Is it permissible for a booster to pay in whole, or in part, registration fees associated with summer sports camps?
Q: May a booster engage in evaluation activities on behalf of the institution?
A: The legislation does not preclude a booster from viewing a prospect's contest on the booster's initiative, subject to the understanding that the booster may not make contact with the prospect. Any staff member or representative of athletics interests desiring to contact a prospect at the prospect's high school, preparatory school, or two-year college shall first obtain permission for such contact from the school's executive officer. Please call us for approval before attempting to contact any prospective student-athlete.
Q: Is it permissible for a booster to extend funds to entertain a student-athlete and friends?
Q: Is it permissible for a booster to provide summer employment to a student-athlete?
A: Yes, but compensation must be paid only for work actually performed and at a rate commensurate with the going rate in that locality for similar services.
Q: Is it permissible for a booster to provide gifts or awards to a student-athlete for his or her academic performance?
A: No, all awards must conform to the NCAA awards legislation and must be approved by Transylvania University.
Q: Is it permissible for a booster to provide an honorarium to a student-athlete for a speaking engagement?
A: No. Student-athletes may receive only necessary travel expenses when speaking for educational or charitable groups. All speaking engagements must be approved in advance by Transylvania University.
If you become aware of a young man or woman with athletic talent who might be interested in attending Transylvania University, please DO NOT contact him/her directly. Check first with the appropriate coach or university official. Contact information for Transylvania University Athletic Staff and Admissions Staff is available on the Transylvania website.
Terms and Definitions
Representative of Athletics Interest: An individual who has ever participated in or is currently a member of any Transylvania athletics booster group or Transylvania University clubs, nationwide; or have ever made any type of contact (in person, by letter, or by phone) with a junior or senior high school student-athlete for the purpose of encouraging their consideration of participation in TU athletics programs; have ever made any type of donation to TU athletics programs in any way; or have ever been involved in promoting of Transylvania University athletics in any way. Once an individual has been identified as an "athletic representative," he or she retains this identity forever, even if that person subsequently discontinues relationships with the Transylvania University athletics program. (NCAA Bylaw 13.02.12.1)
Booster: Bylaw 13.02.12 describes a booster as any individual who is a member of an institution's athletics booster club, has ever made donations to the club or athletic department, is involved in recruiting prospects or in providing benefits (summer jobs) to enrolled student-athletes, or otherwise involved in promoting the institution's athletics program. Once an individual becomes a booster he or she retains that status forever, even if the person discontinues supporting the athletic programs.
Contact: A face-to-face encounter between a prospect and/or the prospect's parent or legal guardian and an institutional staff member or athletics representative during which any dialogue occurs in excess of an exchange of greeting. Any such face-to-face encounter that is prearranged or that takes place on the grounds of the prospect's educational institution or the site of an organized competition or practice involving the prospect or the prospect's high school, preparatory school, two-year college or all-state team shall be considered a contact, regardless of the conversation that occurs.
Evaluation: Any off-campus activity designed to assess the academic qualification or athletic ability of a prospect, including any visit to the prospect's educational institution (during which no contact can occur), or the observation of any practice or competition at which the prospect participates.
Prospective Student-Athlete: A prospective student-athlete is a student who has started classes in the ninth grade.
Recruiting: Recruiting is any solicitation of a prospect or prospect's relatives (or legal guardians) by an institutional staff member or by a representative of the institution's athletics interests for the purpose of securing the prospect's enrollment and ultimate participation in the institution's intercollegiate athletic program.
Student-Athlete: A student-athlete is any student who has reported for an intercollegiate squad under the jurisdiction of the athletic department, or any student whose enrollment was solicited by a member of the athletics staff or other representative of athletics interests with a view toward the student's ultimate participation in the intercollegiate athletics program.
A free copy of the NCAA Guide for the College-Bound Student-Athlete may be obtained by calling the NCAA office at 800/638-3731.